Higher Education Opportunity Act
2013-2014 Annual Fire Safety Report and Annual Security Report
The Higher Education Opportunity Act (HEOA) was signed into law in August 2008 and contains several crucial campus safety components.  One of the main provisions of the HEOA is the Campus Fire Safety Right-to-Know Act.  This provision calls for all Title IV eligible institutions that participate in Title IV programs and maintain on-campus student housing facilities to publish an annual fire safety report and an annual security report.  These reports outline fire safety systems, policies, practices, statistics, and emergency responses and procedures.  The following report discloses all information required by HEOA as it relates to Divine Word College.
Divine Word College established the Emergency Planning Committee in 2000 to assist the administration of Divine Word College in providing for the welfare and safety of the College community.  The Committee meets regularly and keeps current on security issues and emergency trends.   The Committee annually reviews its fire safety and emergency response policies.
Fire Log
The College Emergency Planning Committee maintains a fire log that is available to the College community on the College Intranet.  The following chart is a compilation of fires that occurred on campus property from August 2007 to August 2014.
Date Location Type/Cause Number of related injuries Related deaths Property damage Value of property damage
College Dormitory  
Megan Hall, second floor Unintentional Fire – Cooking  
St. Arnold House  
Arkfeld Residence  
Bro. Leonard House  
Student Housing Facilities
The Maintenance Director monitors the alarm systems and stays informed of required fire code requirements for the College residences.  Fire alarms in the main College building, Megan Hall residence, and the Arkfeld residence are connected to Per Mar Security Company, which directly contacts the Epworth Fire Department.   The Per Mar Security Company tests the electronic signal weekly.  In the fall of 2012, Knox boxes were placed at the entrance to Megan Hall, the entrance to the Arkfeld Residence, and all entrance doors on the main College building.  This will enable the Epworth Fire Department to immediately enter the buildings in the event of an emergency.
Student Dormitories – The College has forty dormitory rooms, located on the first and second floor of the main College building.  The dormitory corridors are equipped with smoke/fire detectors.  Each exit door in the dorms has a pull alarm for smoke/fire.  In the event of loss of electricity, a generator provides lighting in corridors and exit doors to the main building
Megan Hall – Megan Hall is a separate building on the College campus which houses students on two floors.  There are 14 rooms on the first floor, a lounge, and kitchen.  The second floor has 18 rooms, a lounge, and kitchen.  Megan Hall is equipped with smoke/fire alarms.  The pull alarms are located near all exit doors and are directly connected to the Epworth Fire Department, through Per Mar Security Company.  In the summer of 2009, the fire alarm system at Megan Hall was upgraded to meet State of Iowa fire code requirements.
St. Arnold House – The College owns the St. Arnold House (formerly First Street House) and presently houses four to five female students.  It is a split-level house, with four bedrooms, full kitchen, and full basement.  The house is equipped with smoke/fire alarms on all levels and a weather radio.
Arkfeld Residence – The College purchased and renovated a building near the campus in the summer of 2011 for student residence.  The Arkfeld Residence has two floors.  The main floor has six bedrooms, a lounge, and kitchen and has the capability of housing ten to twelve students.  The ground floor has four bedrooms, lounge and kitchen and is capable of housing an additional eight students.   The residence is equipped with a smoke/fire alarm system that is directly connected to the Epworth Fire Department, through Per Mar Security Company.
Bro. Leonard House – The College purchased the Bro. Leonard House in the summer of 2012.  It is a two-story house which accommodates four to five male students.  The house has a full kitchen and three other rooms on the first floor and four bedrooms and two baths on the second story.  The house is equipped with smoke/fire alarms and weather radios.
Fire Safety Policies/Evacuation
At the beginning of each academic year, through the orientation program, the Dean of Students distributes information and emergency guidelines to all students.  The Dean explains the evacuation process to the student body.  The College includes emergency procedures in all its College handbooks for the benefit of all students, faculty, staff, and religious community members.  In addition,
  • Fire and Emergency Procedures are posted in all dormitory rooms and classrooms;
  • Fire and tornado drills are usually held once a semester;
  • The College publishes the fire safety and emergency procedures at the beginning of each academic year in the weekly LOG, an internal communication newsletter;
  • Students, faculty, staff, and religious community members are instructed to report a fire to the President, Dean of Students, or Rector of the religious community.
Following are the specific procedures:
1.      Pull the nearest fire alarm if you see a fire/smoke.
2.      When the fire alarm goes off leave the building immediately through the nearest exit!  Walk fast, do not run!
3.      Proceed to the soccer field and gather by your formation groups.  
4.      Stay on the field until the fire department gives the “all-clear” signal.  If you are unable to return to the main building, proceed to Megan Hall.  If you reside at Megan Hall and are unable to return to the building, proceed to the main building.
5.      Contact persons are assigned to each formation group.  They are to inform the fire department if someone is missing in their group.  No one but the Fire Department is to go back into the building to look for someone who is missing.
1.      When a tornado warning is announced over the PA system, go immediately to the basement corridor (near the art room).  Megan Hall residents go to the south end of the Megan Hall basement (green game room).
2.      Gather in your formation group.
3.      Remain there until the “all-clear” signal sounds.
1.      When the announcement “THIS IS A LOCK DOWN” sounds over the PA system, remain where you are at.  Shut/lock the door and remain quiet.  Stay away from the windows. 
2.      Remain where you are until you hear the “all-clear” call or the police notify you that it is safe to leave the room.
                  3.            After the emergency is over, everyone gathers in the gym for a person count.
          Bomb Threat:
1.       When the PA system announces a bomb threat, leave the building immediately through the nearest exit.
2.        Go to the soccer field and line up in your formation group.
3.        Remain on the field until the “all clear” signal is given.
         Severe Weather or Electrical Storm:
1.      The lifeguards or Dean of Students should evacuate the swimming pool, soccer field and tennis courts immediately.
Student Dorm Regulations – Fire Safety Related
All room furnishings and decorations must meet the requirements of the state and College fire and safety standards and regulations.  The following policies are published in the Student Handbook:
Portable Electric Appliances
  • Electrical appliances, such as coffee makers, microwave, hot pots and fans are permitted.  Cooking appliances, such as toasters, corn poppers, frying pans, sandwich grills, hot plates, and waffle irons are prohibited because of fire safety.  The College reserves the right to remove unauthorized or dangerous appliances.
  • Electric heaters can be used, but only with the permission of the Dean of Students.
Open Flame Burning
  • Students may not burn candles in their rooms.
  • No cloth or other flammable materials are permitted to be hung in the doorway in such a manner as to block movement in or out.  Room decorations and wall hangings, such as sheers, flags, fish-netting and macram√© items, etc. are not to be draped or hung from the ceiling at any time.
  • Live Christmas trees and wreaths are not allowed in the rooms.  Only fireproof artificial trees may be used in rooms.  Spray snow may not be used to decorate windows or any other part of the room.
In compliance with the Iowa Smokefree Air Act (HF-2212 142 D.1), and to protect the health of our students, faculty, staff and visitors, Divine Word College prohibits the use of tobacco products on its campus.  Campus includes all College buildings, grounds, parking lots, College vehicles (regardless of location), athletic fields, dock areas and personal or commercial vehicles while on the DWC campus.
College Law Enforcement Policy
Divine Word College has an established Emergency Team in place to respond to any emergency.  The team consists of the President, Dean of Students, and the Rector of the SVD religious community.  Students, faculty, staff, and SVD community  report any emergency on campus to the President, Dean of Students, or Rector of the religious community. 
College personnel do not have law enforcement authority.  In the case of any crime or medical emergency, the College calls 911 to contact the Dubuque County Sherriff.  The College works with local law enforcement officials should a crime take place.  College statements direct faculty, staff and students to contact police immediately if they are the victim of a sexual crime.
The College also has a good working relationship with the Epworth Fire Department and ambulance service. The Fire Department occasionally assists the College with fire drills.  While the College does not have a written agreement with the Epworth Fire Department, the fire department has a copy of the College blueprints for every floor.  The Dubuque County Sherriff’s Department also has a copy of the College blueprints.
Emergency Response and Evacuation Procedures
In the event of an emergency or dangerous situation (gas leaks, contagious viruses, incident in the surrounding area, etc.) the President confers with the Emergency Team to confirm the emergency that may be a threat to the health or safety of students or employees occurring on or near the campus.  The President may also confer with area law enforcement officials or medical personnel for further instructions.  The President, in consultation with the Emergency Team, will determine the content of the notification and who will be the recipients.
The President will make the official notification to recipients  by e-mail, phone calls, and/or the public address system.   When the situation is no longer a threat or the emergency has been resolved, the President will update the recipients of the situation and the results.
The Emergency Committee conducts in-place drills and evacuation drills at the College building at least once each semester.  Drills are conducted at the houses at least once a year.
Missing Student Notification
Students must inform the Dean of Students if they plan to be away from the College for any length of time or overnight and must be granted approval for the absence.  The student must leave a phone number where they can be reached. 
At the beginning of each semester, during registration for courses, students are asked to register a contact person for emergency situations.  Students are informed that the information they give is confidential and available only to authorized personnel and local law enforcement officials in furtherance of the investigation.
If a student or employee believes a student is missing, they are instructed to report the missing student to the President or Dean of Students immediately.  If it is determined that the student is missing, the President or Dean of Students will call local law enforcement officials immediately.  The President will then inform the student’s contact person.
Drug-Free School/Workplace
Divine Word College regulations comply with the Drug-Free Schools and Communities Act of 1989 requiring documentation of services and awareness for drug-free schools and communities.  The College complies as defined in schedules “I” through”V” of Section 202 of the “Controlled Substances Act” (21 U.S.C. 812) and as further defined by regulations 21 CFR 1300.11 through 1300.15.
Copies of the drug and alcohol policies for Divine Word College are included in all College handbooks and manuals.
Sexual Abuse/Sexual Harrassment Policy and Procedures
Sexual abuse of students, faculty or staff is criminal behavior and is not tolerated at Divine Word College.  Divine Word College attempts to provide employees and students a campus environment free from all forms of sexual abuse and sexual harassment.
Divine Word College policy of sexual abuse and sexual harassment includes definitions, reporting procedures, prevention suggestions, and counseling.  The College administration is in the process of refining its policies to include domestic violence, dating violence, and stalking under the Cleary Act.  These policies are included in all College handbooks and manuals.
Overall Security
In October 2006, the Emergency Committee invited detectives from the Dubuque Police Department  to a meeting to discuss security and emergency procedures.  The detectives met with the committee members and submitted recommendations to enhance security at Divine Word College.  As a result, the College has implemented the following security measures.
  • All entrance/exit doors are locked twenty-four hours a day and are keyed, requiring a code to open the door.
  • The front entrance door is kept locked twenty-four hours a day and the receptionist opens the doors for visitors.  Visitors are asked to sign in and to wear a visitor’s badge while in the building.
  • New locks were installed on all doors to  classrooms, faculty offices, conference rooms, the library, and labs.  In the event of a lockdown, the doors can be locked from the inside.
  • Picture IDs are provided for all faculty, staff, students, and SVD members.  All are encouraged to wear these IDs in the event that the police would have to enter the building for an emergency situation.  Wearing the photo ID tells the police the particular person is a resident or employee of Divine Word College.
  • Emergency Kits that include a First Aid Kit, rubber gloves, duct tape, and ace bandages were put in all classrooms, conference rooms, labs, etc. in the event of a lockdown or emergency situation.  These kits are checked and replenished at the beginning of each academic year.
  • In October 2011, Divine Word Received 50 crisis bags from the Dubuque County Health Department.  These were placed in strategic locations throughout the building where emergency kits did not exist.
  • Several faculty and staff members are certified in CPR.  The College has an Automated External Defibrillator  (AED) available at the main entrance of the College.
  • Weather radios were placed in all residences during the summer of 2013
In December 2007, Deputies from the Dubuque County Sherriff’s Office gave an all-school presentation on school violence, lock-down procedures, and suggestions for security. 
The Emergency Committee reviews its fire safety and emergency response policies annually.
Crime Statistics Report – As mandated by the Higher Education Opportunity Act (HEOA), the Annual Crime Statistics Report is available on the College website at www.dwci.edu.
October 2014