Executive Secretary to the President

Divine Word College invites applications for Executive Secretary to the President. This position provides confidential clerical and administrative support to the College President and helps ensure an orderly, professional President’s Office. The successful candidate must demonstrate strong organization, accuracy, discretion, and positive working relationships with College personnel and constituencies.

Key Responsibilities

• Provide confidential administrative support to the College President.
• Serve as secretary to the Board of Administration, Board of Trustees, and Board of Directors, including agendas, meeting materials, communications, and minutes.
• Maintain President’s Office files and institutional records; assist with College handbooks and policy updates.
• Coordinate Board meetings, President’s Office meetings, special events, recognition activities, and employee retirement/departure celebrations.
• Prepare correspondence, invitations, mailings, faculty and administrator contracts, and track important contract dates

• Associate of Arts degree required, including English composition writing skills.
• Advanced clerical training or experience preferred, including notetaking.
• Strong organizational, written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Word, Excel, and common office technology.
• Ability to perform work with a high level of accuracy and confidentiality.
• Ability to work a flexible schedule, including occasional evenings, weekends, and holidays.