Business Office Bookkeeper/Secretary

Business Office Bookkeeper/Secretary     

Divine Word College is seeking a detail‑oriented, dependable, and highly organized Business Office Bookkeeper/Secretary to join our Business Office team. This full‑time, non‑exempt position plays an essential role in supporting the financial, payroll, and administrative operations of the College. The successful candidate will uphold confidentiality, accuracy, and professionalism while contributing to the smooth functioning of our campus community.

Position Summary 

The Business Office Bookkeeper/Secretary supports the Business Office Director and is responsible for a wide range of accounting and administrative duties, including:

Accounting & Financial Duties

• Process accounting transactions in accordance with college policies and accepted accounting practices.
• Set up new vendors, verify and process accounts payable, issue payments, and post transactions.
• Manage student billing for tuition, room and board, fees, grants, and work‑study.
• Enter cash receipts, prepare bank deposits, and reconcile accounts monthly.
• Process internal and external invoices and maintain accurate accounts receivable records.
• Prepare documentation and work papers for the annual audit.

Payroll & Employee Support

• Process payroll and submit data by required deadlines.
• Handle tax transfers, wage reconciliations, garnishments, and similar payroll-related transactions.
• Set up new employees in the payroll system and train them on timekeeping procedures.
• Maintain personnel records and track FMLA, vacation/PTO, and flex spending accounts.
• Prepare and submit monthly reimbursements and required wage documentation to the Province.

Administrative & Office Support

• Provide receptionist coverage as needed.
• Manage Business Office mail when the Director is absent.
• Prepare cash receipts, count petty cash boxes, and support general office operations.
• Assist SVD members and perform other duties as assigned by the Business Office Director.

• High School diploma required; clerical or accounting education preferred.
• Accounting or bookkeeping experience required.
• Strong attention to detail, accuracy, and organizational skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel) and computerized accounting systems.
• Ability to operate standard office equipment.
• Ability to lift up to 25 pounds.